UPV GPO | Frequently Asked Questions

Grading System and Retention


The work of students shall be graded at the end of each semester/trimester/term in accordance with the following system:

                1.0 Excellent             3.0 Passed

                1.5 Very Good           4.0 Conditional

                2.0 Good                    5.0 Failed

                2.5 Satisfactory        INC. Incomplete

        Grades of 1.25, 1.75, 2.25 and 2.75 may also be given but in no case shall they be more detailed than in multiples of 0.25.

        A grade of 4.0 means conditional. It may be made up for by successful repetition of the course, or by passing a reexamination. If the student passes the reexamination, he is given a grade of 3.0, but if he fails, a 5.0. Only one reexamination is allowed which must be taken within the prescribed time. If a student does not remove the grade of 4.0 within the prescribed time, he may earn credit for the course only by repeating and passing it. A grade of 4.0 given for the first semester work of a two-semester course shall be converted to a grade of 3.0 if the student passes the second semester part of the same course in the same academic year, if he fails, the grade of 4.0 which he received for the first semester shall be converted to a grade of 5.0.

        The grade of INC. is given if the student whose class standing throughout the semester is Passing, fails to take the final examination or fail to complete other requirements for the course, due to illness or other valid reasons. In case the class standing is not passing and the student fails to take the final examination for any reason, a grade of 5.0 is given. Removal of the INC. must be done within the academic year – i.e., within three (3) removal periods that the “INC” grade is incurred, after which the student shall be given a final grade based on his over-all performance.


        Examinations for the removal of grades of INC. or 4.0 may be taken without fee:

(1) during the regular examination periods, if the subject in which a student failed to take his final examination is included in the schedule of examination for the period during which said removal examination is to be taken otherwise, said student is to be charged the required fee;

(2) during the removal examination period, viz, the period covering ten days preceding the registration in each semester, provided that the examination is taken at the time that it is scheduled; and

(3) within the ten-day period preceding the Christmas vacation in colleges in which there is no inter-semester vacation, provided, that the examination is taken at the time it is scheduled.

        Removal examinations may be taken at other times on the recommendation of the Dean and upon payment of a required fee. Students not in residence shall pay the registration fee besides the examination fee in order to be entitled to take the removal examination.

        There shall be a regular period for removing grades of 4.0 and INC. before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred. A grade of 4.0 received after removing a grade of INC., however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of INC.


        The graduate student’s general weighted average (GWA) is computed when he or she has completed 50 percent of the prescribed total number of course units for his/her degree program. The student will be disqualified from the program if his/her GWA is below "2.0”.

         A grade lower than 3.0 in any of the prescribed courses automatically disqualifies the student from any of the graduate programs.