This UPV Handbook for Freshmen is one attempt to help students cope, presupposing that when they are adequately informed of vital matters, such as academic policies and requirements, student rights and obligations, as well as student services available, they will have a better understanding of the academe and can start building their strengths towards their fulfillment as students.
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Academic Load

No undergraduate student shall be allowed to take more than 18 non–laboratory units or 21 units including laboratory; provided, however, that a graduating student with an academic record better than average may be permitted to carry a heavier load in the last year of his course; provided, further, that this rule shall not affect or alter any existing course duly approved by the University Council and the Board of Regents in which the normal semestral load is more than 18 units.


Academic Year

The Academic Year is divided into two semesters of at least 16 weeks, exclusive of registration and final examination periods. A summer session of 6 weeks follows the second semester. Class work in the summer session is equivalent to class work in one semester. The first semester usually begins in June, the second semester in November and the summer in April.



Any student who, for unavoidable cause, absents himself from class must obtain an excuse slip from the Dean to be presented to the instructor concerned not later than the second class session following the student's return. In addition, in case the absence is due to illness, a certificate must be secured from the University Health Service.


Change Matriculation

All transfers to other classes shall be made only for valid reasons. No change of matriculation involving the taking of a new subject shall be allowed after one week of regular class meetings has been held. Changes in matriculation shall be effected by filling up UP Form 26 and must be recommended by the adviser and approved by the Dean. The form, after being duly accomplished, shall be submitted to the Registrar for assessment and notation. The change of matriculation fee is P10.00 per course.

Classification of Students

Undergraduate and graduate students are classified as either regular or non–regular.


Cross Registration

Within the University

No student shall be registered in any other college, school, or department of this University without the permission of the Dean of the college in which the student is primarily enrolled.


Course Numbering

In general, courses in the lower division (freshman and sophomore years) are numbered 1 to 99, courses in the upper division (junior and senior years) are numbered 100 to 200 and graduate courses are numbered 201 to 400. Courses numbered 301 and above are generally professional courses in the doctoral program.

Enrollment in Graduate Courses

Senior undergraduates with a general weighted average of 2.0 or better are allowed to enroll in a maximum of 6 units of graduate courses in the University.


The maximum period for each final examination shall be four hours.

Graduation with Honors

Students who complete their baccalau­reate degree with the following absolute minimum weighted average grade shall be gradu­ated with honors:
Summa cum laude –– 1.20 Magna cum laude –– 1.45 Cumlaude –– 1.75


Graduation Requirements

No student shall be recommended for graduation unless he has satisfied all academic and other requirements prescribed for graduation.


Grading System

The work of students shall be graded at the end of each semester/trimester/term in accordance with the following system:

  • 1.0 –– Excellent
  • 1.5 –– Very Good
  • 2.0 –– Good
  • 2.5 –– Satisfactory
  • 3 –– Passed
  • 4 –– Conditional
  • 5 –– Failed
  • INC. –– Incomplete

Honorable Dismissal

A student in good standing who desires to sever his connection with the University shall present a written petition to this effect to the Registrar, signed by his parent or guardian. If the petition is granted, the student shall be given honorable dismissal. Without such petition and favorable action, no record of honorable dismissal shall be made ..


Honorific Scholarships

University Scholarship

Any undergraduate or graduate student who obtains at the end of the semester a weighted average of 1.45 or better, or 1.25 or better, respectively, is given this honorific scholarship. University scholars arc listed in the President's List of Scholars.


Integration Period

A division or department chairman, with the approval of the Dean, may authorize any member of his unit to suspend formal classes for a period not exceeding three days before the final examinations to enable students to review; Provided, that in case of colleges with no divisions or departments, the suspension may be done by any member of the faculty, but also subject to the approval of the Dean; provided, further, that faculty members who have been authorized to suspend their classes shall keep regular hours for consultation work.

Medium of Instruction

English is generally used as the medium of instruction. However, the use of Filipino for teaching undergraduate courses has been strongly encouraged.

PE Requirements

All students are required to take physical education during their first two years in the University.



A student must be officially registered in order to receive credit for course work. The official registration form (UP Form 5) which is a record of classes for which the student has enrolled in is filed at the Office of the Registrar.


Removal of Grades of "INC." or "4"

Examinations for the removal of grades of INC. 01'4 may be taken without fee: (1) during the regular examination periods, if the subject in which a student failed to take his final examination is included in the schedule of examination for the period during which said removal examination is to be taken otherwise, said student is to be charged the required fee; (2) during the removal examination period, viz, the period covering ten days preceding the registration in each semester, provided that the examination is taken at the time that it is scheduled; and (3) within the ten–day period preceding the Christmas vacation in colleges in which there is no inter–semester vacation, provided, that the examination is taken at the time it is scheduled.


Substitution of Courses

Every substitution of subjects must be based on at least one of the following:

  1. when a student is pursuing a curriculum that has been superseded by a new one and the substitution tends to bring the old curriculum in line with the new:
  2. when there is conflict of hours between a required subject and another required subject; or
  3. when the required subject is not given.

Submission of Grades

Every faculty member shall submit his report of grades as soon as possible after the final examinations at the end of each term. A period of five days is ordinarily allowed for each section for the grading of papers and the preparation of the report of grades. In case an instructor handles several sections and the interval between the examinations is less than five days, he shall submit the reports of grades for the five–day period after each examination, Provided, that all reports of grades must be submitted not later than seven days after the last day of the examination period. In justifiable cases, deviation from the above rules may be authorized by the Chancellor.


Waiver of Prerequisites

Courses approved by the University Council as prerequisites to other courses may not be waived.